Checking Your Chart of Accounts

In Sage Line 50 you can check the chart of accounts for any errors and then print out a report
detailing these errors.

To check the chart of accounts for any errors

1. From the main Sage Line 50 toolbar, click Nominal.

2. Click COA.

3. Select the chart of accounts layout you want to check and then click Edit.
The Edit Chart Of Accounts window appears.

4. Click Check.
If an information window appears informing you that no errors have been found, it means
all of the nominal codes are represented correctly and you can continue to use Sage Line
50.

If a print window appears, select the output (printer, preview, file or e-mail) you require for
the error report and click Run. This report tells you of any errors within your chart of
accounts.

Errors That Can Occur in the Chart of Accounts Layout

The most common errors found in the chart of accounts are described below.

The following ranges overlap each other ...

This means that either the low number, the high number or both of the category account ranges
fall within another category account range.

For example:
Category Account Low High
Product Sales 4080 4099
Export Sales 4080 4100
(This is overlapping the first category account range.)
Export Sales 3050 4080
(This is overlapping the first category account range.)

You need to edit the chart of accounts to amend the category account ranges.

One of the following ranges is enclosed within the other range ...

This error means the low and high numbers of one category account range fall within the low
and high numbers of another.

For example:

You need to edit the chart of accounts to amend the category account ranges.

Nominal code ... not represented in chart

This means you have created a new nominal code in the nominal ledger but it does not fall within
an existing category account range in your chart of accounts.

You need to edit the chart of accounts and create a new category account or amend an existing
one to include the new nominal code.

Nominal code ... has been used as part of one ‘floating’ category, but not as
part of the equivalent ‘floating’ category in Current Assets/Current Liabilities

When a nominal code is included in both current assets and current liabilities, Sage Line 50
decides which category to include it in depending on whether the code has a debit or a credit
balance.

The above error message means you have a nominal code included in one floating category but
not in the other. For example, you have the nominal code set up in current assets but not in
current liabilities.

You need to edit the chart of accounts and include the nominal code in both floating categories.

Category Account Low High
Product Sales 4000 4099
Export Sales 4010 4020 (This is nested within the first category account
range)
Export Sales 4050 4099 (This is both an overlapping and a nested range
error)

You need to edit the chart of accounts to amend the category account ranges.

Nominal code ... not represented in chart

This means you have created a new nominal code in the nominal ledger but it does not fall within
an existing category account range in your chart of accounts.

You need to edit the chart of accounts and create a new category account or amend an existing
one to include the new nominal code.

Nominal code ... has been used as part of one ‘floating’ category, but not as
part of the equivalent ‘floating’ category in Current Assets/Current Liabilities

When a nominal code is included in both current assets and current liabilities, Sage Line 50
decides which category to include it in depending on whether the code has a debit or a credit
balance.

The above error message means you have a nominal code included in one floating category but
not in the other. For example, you have the nominal code set up in current assets but not in
current liabilities.

You need to edit the chart of accounts and include the nominal code in both floating categories.

The following ‘floating’ category range in Current Assets/Current Liabilities
has no matching range in Current Liabilities/Current Assets

The floating category range that is entered within the Current Assets and the Current Liabilities
must be the same. For example, if you have entered the Bank Account Range as 1200 - 1209
in the Current Liabilities, you must also enter the same range (1200 -1209) in the Current
Liabilities.

Posted in: book-keeping,bookeeping,line 50,sage line 50