Copy your Favourites to a new location

Within Sage 50 Accounts you can add reports you use frequently to a list of favourites. This means you can run those reports straight from the Favourites menu rather than browsing to the relevant reports area.

The reports listed in the Favourites menu are stored in the folder C:\Documents and Settings\USER NAME\Local Settings\Application Data\Sage\Sage Report Designer 2007\SageLine50vxx, where USER NAME is the user name logged in on the PC and xx is the version of the Sage 50 Accounts software. This folder is not automatically backed up with your Sage data, and therefore, if you reinstall Sage 50 Accounts on a new PC and restore the data, the Favourites are not recreated automatically. Also, as the Favourites list is stored in the local settings directory for the user name, if a different user logs in on a PC they will not automatically see the Favourites created by the first user.

To ensure that your Favourites list appears, you can create a new Favourites list or copy a Favourites list from another PC or user name.

To copy the Favourites folder from another PC or PC user

To follow the steps in this section, Windows must be set to display hidden files and folders. To do this, open My Computer, open the Tools menu then choose Folder Options. Click the View tab, within the Advanced settings pane select the Show hidden files and folders option, click Apply then click OK.

Windows Vista - To display the Tools menu, press the left Alt key.

On the PC from which you want to copy the Favourites folder, open My Computer.

Windows Vista - Open Computer.

The My Computer window appears.

Browse to the following folder:

C:\Documents and Settings\USERNAME\Local Settings\Application Data\Sage\Sage Report Designer 2007\SageLine50vxx

Windows Vista - Browse to the folder C:\Users\USERNAME\Local Settings\Sage\Report Designer 2007\SageLine50vxx

Note: USERNAME refers to the user name of the person who set up the Favourites list and vxx refers to the version number of your Sage 50 Accounts software, for example v15. To check the version number, within Sage 50 Accounts open the Help menu and choose About.

The Favourites folder appears.
Right-click the Favourites folder then choose Copy.
The Favourites folder and its contents are copied to the Windows clipboard.

Browse to a shared area on your network, or to a portable storage drive such as a USB pen, then right-click and choose Paste.
The Favourites folder is pasted to the shared drive or storage drive.

On the new PC, open My Computer, browse to the shared network drive or the storage device and double-click the Favourites folder.

Note: If you are copying the Favourites from one user name to another on one PC, this step is on the same PC as the previous steps.

The contents of the folder appear.
Open the Edit menu and choose Select All, then open the Edit menu and choose Copy.
Windows Vista - To display the Edit menu, press the left Alt key.
The contents of the Favourites folder are copied to the Windows clipboard.

Browse to the following folder:

C:\Documents and Settings\USERNAME\Local Settings\Application Data\Sage\Sage Report Designer 2007\SageLine50vxx\Favourites

Windows Vista - Browse to the folder C:\Users\USERNAME\Local Settings\Sage\Report Designer 2007\SageLine50vxx\Favourites

Note: USERNAME refers to the user name of the person who requires the copy of the Favourites list and vxx refers to the version number of your Sage 50 Accounts software, for example v15. To check the version number, within Sage 50 Accounts open the Help menu and choose About.

The Favourites folder opens.

Note: If the Favourites folder is missing, to create a folder, right-click and choose New then choose Folder. Rename the folder to Favourites then to open the folder, double-click it.

Open the Edit menu and choose Paste.
Windows Vista - To display the Edit menu, press the left Alt key.
The report files are pasted into the Favourites folder.

To close My Computer and return to the Windows desktop, open the file menu and choose Exit.
You have now copied the Favourites to a new PC or new user name and the Favourites list is now accessible within Sage 50 Accounts.

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